The Executive Administrative Assistant provides high-level, proactive administrative and secretarial support to the US VP Finance and CFO. This role serves as a key liaison both internally and externally, requiring exceptional business acumen, stakeholder management, and organizational skills to support finance leadership in a dynamic, matrixed environment.

Key Responsibilities:

• Manage complex calendar and schedule for the VP Finance and CFO, including meetings, appointments, and deadlines.

• Monitor, prioritize, and respond to internal and external correspondence, independently delegate and track follow-ups.

• Screen and handle email and inquiries with professionalism.

• Prepare and edit correspondence, reports, presentations, and financial documents; conduct research as needed.

• Coordinate domestic and international travel arrangements, including itineraries and expense reporting.

• Liaise with internal departments (e.g., Accounting, Treasury, Legal) and external partners (e.g., auditors, banks, vendors).

• Support the preparation and logistics for board meetings, finance reviews, and leadership events.

• Maintain strict confidentiality of sensitive financial and business information.

• Track and manage key projects, deadlines, and deliverables for the Finance office.

• Assist with budget tracking, invoice processing, and procurement as required.

• Maintain the financial calendar, tracking deadlines for audits, tax filings, compliance reports, and other critical deliverables.

• Coordinate with internal and external auditors, legal, and compliance teams as needed.

Basic Qualifications:

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with finance systems and databases preferred.

• Associate Degree or Bachelor's Degree required.

• Demonstrated experience supporting senior finance executives or C-suite leaders.

• Organizational, analytical, and administrative skills; Ability to manage multiple priorities under tight deadlines.

• Ability to work independently and as part of a team; Proactive and resourceful.

• Experience working in a complex, matrixed organization; Comfortable interfacing with all levels of the company.

• Stakeholder management and interpersonal skills.

• Demonstrated initiative and independent judgment.

• Proficiency with digital collaboration tools (Microsoft Teams, SharePoint, OneDrive).

• Experience with virtual meeting platforms and hybrid event coordination (Zoom, Webex).

• Understanding of financial compliance and document control processes.

• Cross-cultural communication skills for global teams

• Experience leveraging AI tools for scheduling, document preparation, and data analysis

Preferred Qualifications:

• Excellent written and verbal communication skills; Attention to detail and accuracy.

• High level of professionalism and discretion in handling confidential matters.

#GSK-LI

Please visit  GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at HR.AmericasSC-CS@gsk.com where you can also request a call.

Please note should your inquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a Recruitment FAQ guide. Click the link where you will find answers to multiple questions we receive

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/